Video conferencing and its effect on office productivity

Video conferencing can facilitate meetings between individuals across great distances that are tailor-made to specific needs.

How many meetings in the business world go beyond the time they were scheduled for? It is almost an inevitability. Unexpected issues pop up. Individuals disagree and need to make their points to convince everyone else why a particular course of action is the right one. Or maybe a presentation lasts longer than expected.

With video conferencing, however, the format of a meeting can be tweaked in order to effectively manage time and resources. Recently, we discussed the rapid increase in video conferencing popularity in the Asia Pacific. It allows companies on opposite ends of the Earth to collaborate with each other as if they were separated by the length of a boardroom table.

Another important upside to this technology is that the number of participants in a meeting is not limited by the amount of physical space in a room. Install a video wall and AV splitters in your office and you can conference in far more people than you would be able to physically cram between four walls.

Multimedia presentations can be given in real time via fiber optic extenders and you'll never have to worry about who can't see because they're seated too far away or their view is obstructed. By making meetings more efficient and participation easier, companies will be better able to maintain schedules and promote collaboration.

"The importance of convening to compare notes is unquestionable, especially because the free-form nature of conversational interchange may actually bring to light a new idea," wrote Kirsten Nelson in a recent AVNetwork editorial. "But if your team (and you) dread a meeting not for its content, but rather its duration, it's possible the format needs to change."

By carefully planning office AV solutions, video conferencing tools can drastically improve productivity and the impact such meetings have on your business.